02/17/15

My Yesterbox Gmail Setup

In my potentially never-ending quest to get on top of the ever-growing email onslaught, I came across Tony Hsieh's Yesterbox method/manifesto. It's a deceptively simple but effective way to deal with your inbox: You only answer the emails from yesterday (plus the very few emails which require immediate attention). That way you get a chance to be on top of your email (as the number of emails from yesterday is finite) instead of being caught in an endless game of whack-a-mole. Plus people will get a guaranteed response from you in less than 48 hours - whereas in the past I often skipped more complex emails for days as I was constantly dealing with new incoming mail.

For a while I toyed around with different setups. Until I settled on the following Gmail configuration which works beautifully for me:

Gmail Config 1

The left box shows you your incoming email (which allows for quick scanning and identifying those pesky emails which require immediate attention), the top right box is your Yesterbox and thus the email list I focus on. And the lower right box shows emails I starred - typically I use this for important emails I need to keep an eye on (say for example I am waiting for an answer to an email).

It's a simple but incredibly effective setup - here's how you set this up in your Gmail account:

  1. Activate the Gmail Labs feature "Multiple Inboxes" in Settings/Labs

Gmail Config 1

  1. After activating Multiple Inboxes and reloading the Settings page in Gmail you will have a new section fittingly called "Multiple Inboxes". Here you add two inboxes with custom searches: One will be your Yesterbox with a search for "in:inbox older_than:24h", the other one will be your Starred inbox with a custom search for "is:starred". Set the extra panels to show on the right side and increase the number of mails to be displayed to 50 (or whatever works for you) and you're done.

Gmail Config 1

  1. There is no step three! :)

Enjoy and let me know if this works for you (or if you have an even better setup).